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QuickBooks Point of Sale Software: Features, Pricing, Integrations (Complete Details)

QuickBooks Point of Sale (POS) is a system ideal for small businesses such as shoe and clothing stores, sporting goods stores, small franchises, and gift shops. It offers customer management and inventory tools, tablet-compatible POS, and merchandise planning.

QB POS has helped users replace the old cash registers, enter data manually, and complex stores management by offering great features like tracking inventory, barcode scanning, customer purchase history, acquiring customer information, discounts, refunds, and many more.

QuickBooks POS has become a universal hub for numerous businesses as it enables users to track their sales,  inventory management, daily tasks, and other features. Also, it improves relationships between clients and the business.

There are three versions of QuickBooks POS: 

  • Basic,
  • Pro, 
  • Multi-Store.

You can either install these on-premise or mobile. Additionally, you can go for QuickBooks POS Cloud to access it via any location.

This post will help you make a wise decision about whether QuickBooks POS is suitable for your business or not. Let’s understand its features, integrations, pricing, and other important aspects. 

QuickBooks Point of Sales Software: Introduction

Quickbooks POS

POS means point-of-sale which was created to help small to medium scale businesses such as footwear stores, supermarkets, clothing stores, sports outlets, etc. QuickBooks POS system assists the firms in managing their daily work with its improved latest features such as effortless fast payments.

With QuickBooks POS, users can manage inventories. Not only this, the software is capable to handle over 1600 items at a time. It stores consumers’ data so that users could track the customer purchase history and the pattern of behavior. It helps users to plan their operations accordingly.

QuickBooks POS helps in the configuration of receipts and tags, tracks orders, reset promotional prices, delivers packages, and rewards benefits via features of Shipping Managers modules. Moreover, QB POS is mobile accessible and can be compatible with iOS as well as Android versions. So, it is portable and accessible.

Types of QuickBooks POS System

Types of Quickbooks POS System

Intuit offers two QuickBooks POS systems as per users’ demand. They are:

  • Cloud-Based
  • On-Premises  
  1. Cloud-Based

Talking about Cloud-Based POS system, it can be accessed via internet services on your device. All you have to have is a stable connection setup on the device and you are set. Just buy the QB POS Software via Intuit site and download it.

  1. On-Premises

On-Premises POS can be accessed on your PC, Android device, laptop, or iOS device. Here, just visit the Inuit site. Then download the file named exe and install it.

QuickBooks Point of Sales Software: Features 

Features of Quickbooks POS

Now, you have a decent idea of what actually QuickBooks POS system is, where is it used, and its types. Now, let’s check out what this software offers. 

Processing Payments

With QuickBooks POS, users can accept payments from Mastercard, Visa, Debit cards, and American Express, along with checks and cash. The credit card payments are protected and seamless in QuickBooks POS, which ensures only authorized transactions.

Sales Optimization

In QuickBooks POS, you can generate translations using item numbers, keywords, and barcode scanners. You can also use Microsoft Surface Pro to manually enter the details and print receipts.

Additionally, it also allows you to put any sale on hold and return again to finish it. With Multi-store and Pro versions, users can make customizable price-tags and receipts along with that that can track sales orders as well.

Inventory Management

This is the biggest feature of QuickBooks POS software. It allows users to perform real-time inventory management and save them from the hassles of updating inventory with each transaction.

The inventory management includes inventory forecasting, price tag customization, backorders, and customer orders. In the QB POS Multi-Store version, the inventory is real-time updated at each store to give clients what they need.

Accessing Customer’s Information

With QuickBooks POS, you can access customers’ details to use the information accordingly so that they can revisit your store. You can add information about new customers such as name, email, phone number, and address in the software. By this, you can use the details to identify loyal customers who purchase frequently. 

Sync with QB Accounting Software

In QuickBooks POS, each transaction is synced automatically with QB software, therefore saving your time wasted on manually entering the data at the month’s end.

This feature also removes the possibility of error and fraud entries that can take place because of human intervention and enables users to generate reports anytime.

Employees Management

The Multi-store and Pro QuickBooks versions help you track the working hours of employees, commissions, and their performance.

Also, you can give secure access to your employees as per their status. In QuickBooks POS, users also get payroll management features and share the QB data.

Refunds, Discounts, and Gift Cards

QuickBooks POS helps users to understand what offers, and discounts they should give to their customers. By acquiring the relevant customer details, users can give discounts as well as birthday gifts to their customers on special events. Through this, their relation can get stronger.

By reading the customer purchase history, you can understand the history of their purchasing details. Hence, it helps you to make market campaigns accordingly. 

Hardware Compatibility

QuickBooks POS is compatible with so many devices such as receipt printer, Microsoft Surface Pro, barcode scanner, tag printer,  cash drawer, etc.

Additionally, the new QB POS version syncs with tablets and mobiles, through which users can track inventory sables and other things for a better experience.

Customer Support

Intuit also provides customer support for their customers via phone call, chat, live, and email.  You also get articles, video tutorials, and a setup steps manual. The support facility is available from 4 am to 8 pm on weekdays and from 7 am to 4 pm on weekends. Intuit makes sure that its users get the best experience while using QuickBooks Point of Sale.

Interactive Dashboard

QuickBooks POS system has an attractive dashboard that includes an interactive layout. It helps users direct access to hot-selling products, sales reports, sales graphs, ongoing offers, receipts, support centers, inventory information, and many more.

Hardware Requirement in QuickBooks Point of Sale Software 

Hardware Requirement in Quickbooks POS

There are some compatible hardware devices with QuickBooks POS that are attached to it. To save time, cost, smoothen the process and enhance productivity, you can attach different hardware devices.

Let’s check out some of the hardware devices that can be attached with QuickBooks POS.

EVM  Ready Pin Pad

With the help of the EVM Ready Pin Pad, you can use your credit or debit card for transactions. This hardware works on advanced PCI EPC security and thereby minimizing the frauds done by hackers. The EVM- ready card readers are very difficult to counterfeit.

Microsoft Surface Pro

QuickBooks POS has the capability to get integrated with Microsoft Surface Pro which enables users to roam freely in their store. Also, they can pick the POS and finish the work and save it.

This combination helps in creating bills, generating the payments, track the inventory, making a purchase order, managing back-office work, etc.

Barcode Scanner

This piece of equipment is a must for all stores because without it almost all retail stores won’t stand. The creation of a barcode scanner has changed the way stores used to work.

This powerful hardware not only reduces the errors but easily records the data automatically after reading the item code. Therefore, this speeds up the check-out time which saves the customer time. And when a customer is happy, he/she will definitely revisit.

Cash Drawer

The significance of Cash Drawer is something that can’t be ignored because you store your hard-earned money here only. In the cash drawer, users can sort their money serial-wise as per the value of the currency.

By using a cash drawer, retail stores reduce the checkout time of the customers as they can find all currencies in one go. Moreover, the cash drawer keeps your money safe and protected as it opens only when the transaction is successful.

Receipt Printer

QuickBooks POS gets easily connected with the latest receipt printers that help printer manufacturers to work efficiently with QB POS. Retailers can print receipts as receipt printers get easily connected with computers.

Wireless Barcode Scanner

Wireless barcode scanners brought a revolution in the retail industry. This is because some retail stores owners prefer using wireless barcode scanners to move freely and complete checkout at the same time. Moreover, it gives more flexibility as users can connect these scanners via Bluetooth and perform faster checkouts.

Pole Display

Pole Displays ensures customer satisfaction by showing the total amount that has to be paid before making an invoice. This feature not only increases the trust in the retail store but also helps develop a good relationship with the customers.

The best part is that the pole displays do not need any additional power supply and still can be integrated with QuickBooks POS. With a bright screen, you can adjust it to angles at your convenience.

Pin Pad

We know that nowadays, customers prefer making payments via online apps and debit/credit cards. Pin Pad is a useful piece of hardware that all retail owners must own. All in all, this handly tool helps avoid huge queues and makes faster checkouts during peak hours. 

Tag Printer 

Managing inventory is a complex task, store managers need to keep an eye on their stocks and record the units. For inventory recording, they have to write numbers and unique characters on items to keep the records updated.

Tag printers perform the same thing and assist users to print tags for each item. The Tag printer can be connected with a Barcode scanner for an accurate and precise inventory recording.

Available Versions of QuickBooks Point Of Sale System

Available Versions of Quickbooks Point Of Sale System

You will find three versions of QuickBooks Point of Sales and is well compatible with PC, laptops as well as mobiles. Also, you can integrate it with QuickBooks also. Just to buy the software one time. If confused, then try out the 30-days free version to get used to its features and tools.

The pricing of the versions of QB POS depends on the features they offer. Let’s check out the available version of QB POS first:

  • POS Basic 
  • POS Pro 
  • And, POS Multi-Store 

POS Basic 

QB POS Basic 

It is a basic version of QuickBooks POS and is full-equipped with tons of tools and features to handle your business. You can get this online for $1200. POS basic helps you with:

  • Managing profits as well as sales
  • Tracking Clients data
  • Managing of Discount, Credits, Store, Gift Cards, and Returns
  • Managing Inventory stocks
  • Attaching inventory items pictures
  • Creating Custom Reports
  • Enabling Data transfer to the QB software

POS Pro 


You can get the Pro version online for $1700. It incorporates all features of the Basic version. Also, QuickBooks POS Pro helps you with:

  • Automatic Purchase
  • Advance Inventory
  • Provides Loyalty programs and rewards
  • Work & sales order tracking
  • Management of payroll and employees
  • You can track working hours as well as sales commission
  • Easy Marketing with the Customer manager feature
  • Advanced reporting capabilities
  • Label generation 
  • Convenient mailing list

Multi-Store POS


The QuickBooks POS multi-store version includes each feature of Basic as well as the Pro version have. Along with that, it has more features such as:

  • Analysis of sales data and inventory as per the location.
  • Can be efficiently used in managing multiple stores as large-scale management in a single system.
  • Helps in tracking inventory stock that is transferred between different stores. Users can get an overview of combined multi-store reports. 

Customers’ Reviews of QuickBooks POS

While using the software, each individual has different opinions about the functions, tools, and features. Understanding that helps you decide if the software is good for you or not. 

To help you give a crystal clear idea about the software, let’s explore both pros as well as cons experienced by QuickBooks users.

Pros and Cons of QuickBooks Point of Sales Software

Well, QuickBooks has more than 30 million users which clearly means that millions of people trust it. But at the same time, there are some users who don’t find the software up to the mark. Below listed are the pros and cons by customers.

Pros Cons
Easy adjusting inventory on hand. No payment processing.
You can customize reports and customize them to your needs. Shortcuts aren’t obvious.
Pay employees directly. Slow loading.
Annual comparisons to check the possibility of financial situation. Bugs while using multi-user mode.
No monthly fees. Requirement of basic accounting knowledge.
Convenient integration with QuickBooks Online. Job Costing.
Cash as well as Accrual Based accounting modes. Improvement for the credit card entries.
Streamlines everyday tasks. Costly price.
Tracks AR as well as AP very well. Need to upgrade.
Large support network. Web-based is more popular.

User reviews on big websites:

  • TrustRadius: 8.3/10.
  • Capterra: 4/5.
  • G2 Crowd: 4/5.
  • Better Business Bureau: A+

QuickBooks POS Integrations


Currently, the following integrations are offered:

  • QuickBooks Online
  • Magento
  • Revel
  • AccuPOS
  • Woocommerce
  • Bindo POS
  • Vend POS
  • QB Accounting

Final Words

QuickBooks POS is important for firms in managing their daily work with its improved latest features such as effortless fast payments. Now the small firms can track sales tab,  inventory management, daily managerial tasks, and other work.

Also, with so many integrations available, users find it easy to carry their tasks. It saves you from the trouble of monthly payments as you only have to pay the complete charge on yearly basis.

Finally, we believe now you have a proper idea about QuickBooks POS and if it is better for your business or not. The post contains full details on its features, types, price, integration, pros, cons, and reviews by big websites.

In case, you still are considering your decision then, try a 30-day free trial to clear your all doubts. After that, you can easily make a decision. Have any tips or suggestions? Feel free to mention them below.